hi I am Shelley. looking for an Assistant to VP(British) in Shanghai!
I am looking for an EA to VP(British) in Shanghai.If you or your friends have interets in that pls contact me:
shelley8023@hotmail.com Cheers
Shelley
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Position Summary:
Position: Executive Assistant to VP
Job Description:
1. Assist senior manager with budgeting and management of department
2. Relieve management of administrative detail, all projects
3. Coordinate work flow
4. Update and chase delegated tasks to ensure progress to deadlines
5. Keep projects on schedule
6. Arrange essential mail in priority action order for boss
7. Check deadlines on incoming requests and put preliminary work in play
8. Process replies on own initiative or from bosses' dictation or notes
9. Maintain calendar; ascertain which events require boss's presence
10. Fix commitments to maximize boss's time efficiency; Allow decision/desk time
When boss chairs meetings:
- Prepare agenda in advance
- Arrange meeting facilities
- Act as recording secretary; prepare action minutes
11. Screen to control interruptions
12. Provide back-up data as needed
13. Schedule visits away from boss's area to protect priority/private tasks
14. Arrange travel through internal or outside agents
15. Prepare itinerary, trip file and supplies
Job Requirements:
1. University degree with over 3 years related working experience, PA to foreigners preferred
2. Good English skills, both spoken and written
3. Highly organized and with the capability to effectively manage multiple tasks at the same time
4. Excellent communication and interpersonal skills
5. Creative, with capability to work independently and make decisions
6. A team player
